Procedures & Fees
Even a perfunctory survey of the pricing schemes of technical editing companies reveals a broad array of approaches, most of which are not very useful to the client. Some companies charge by the hour. Others have different levels of editing for different fees, or they charge different rates depending upon the client's desired turnaround time. I prefer to keep it simple and straightforward.
I charge by the word count of editable text. That includes the Title, Abstract, Introduction, Materials and Methods, Results and Discussion, Conclusions, Table and Figure Legends, and minor sections, such as Acknowledgements. I do not count Author Information, References, or content of Tables, unless a client wants me to edit the References, in which case, those are also counted. Supplementary Material and other documents are handled in the same fashion. The editing fee covers up to three revisions of the same document.
Documents other than manuscripts may also be reviewed up to three times based on total editable word count. For responses to reviewers, only author responses are counted. Since I live in Japan, fees are in Japanese yen (¥).
Editing Fee = Manuscript Total Words - (Author Information + References) * ¥10 ($0.09253)
Generally I like to review a manuscript 2-3 times before it is submitted, returning it to the authors between revisions. The "heavy lifting" gets done on the first pass, but subsequent revisions result in a more polished document. I usually have questions and comments to which authors need to respond. I apprise my clients of the anticipated turnaround time upon receipt of their manuscripts, and I return everything within 3 working days. Of course, turnaround is dictated largely by workload; however during the last 3 months my turnaround has averaged about 13 hours.
I prefer to work on completed manuscripts. Manuscripts must be approved by all coauthors prior to submission. Corresponding authors should cc all coauthors on when submitting a manuscript for editing, and in turn, I also cc all coauthors when returning revised manuscripts. This prevents miscommunications and more serious problems. Submitted manuscripts must include one or more titles and names and contact information of all coauthors.
Authors are responsible for formatting their manuscripts in accordance with the standards of their target journals. Many journals now facilitate such formatting by providing templates. Manuscripts should be sent to me by Email in Word or Pages format and low-resolution versions of figures and tables should be included. Manuscripts created in LaTeX can be loaded into Overleaf, in which I can create new versions so that I can edit them directly.
For a formal price quotation or for editing, please submit manuscripts by Email.
Clients will be invoiced within 30 days of the first editing or upon manuscript submission, whichever comes first. However, documents may submitted for the second and third editing after invoicing without additional fees.